Proforma invoice template
A proforma invoice to send before a sale: the goods, prices, shipping and terms the buyer is agreeing to, for their approval, a deposit or customs paperwork.
Free· no account· no watermark· PNG up to 4×
Click anything in the picture to edit it
Size and mixed formatting
Size and mixed formatting
Size and mixed formatting
Layout
Amount, size and style
Amount, size and style
Amount, size and style
Subtotal is $1,236.00 from the line items.
Layout
Size and mixed formatting
How it works
How to use the proforma invoice template
- 01Enter your business, the buyer and the shipping arrangement.
- 02Set the proforma number, date, validity and payment terms.
- 03List the goods with quantities and unit prices; add packing or freight.
- 04Send it for approval; issue the real invoice when the order ships.
What a proforma invoice is for
It shows the buyer exactly what they'll be billed before anything ships, so they can approve the order, arrange payment or a deposit, or apply for an import license. It is not a request for payment and not a tax invoice.
What to put on it
Seller and buyer details, a description of each item, quantities, unit prices and currency, shipping terms (such as FOB), estimated weight and cartons for export, how long the offer holds and the payment terms.
FAQ
Questions
Is this proforma invoice template free?
Yes. Fill it in, download a PNG at print quality or print it, with no sign-up and no watermark.
Is a proforma invoice the same as an invoice?
No. A proforma is a quote in invoice form, sent before the sale. The commercial invoice, issued when the goods ship, is the one the buyer pays and books.
Do the totals add up by themselves?
Yes. Quantities multiply out, then subtotal, tax, shipping or fees and the total are worked out for you. Any row can also take a fixed amount.
Forms are for your own business's paperwork, teaching, design and props. Don't use one to pass as another company or to bill for goods or work that never happened. Mockling is not affiliated with any business.