Purchase order template
A one-page purchase order for ordering supplies from a vendor: PO number, delivery date, terms, line items and an order total that works itself out.
Free· no account· no watermark· PNG up to 4×
Click anything in the picture to edit it
Size and mixed formatting
Size and mixed formatting
Size and mixed formatting
Layout
Amount, size and style
Amount, size and style
Amount, size and style
Subtotal is $395.04 from the line items.
Layout
Size and mixed formatting
How it works
How to use the purchase order template
- 01Put your business name and address at the top.
- 02Set the PO number, date, delivery date and payment terms.
- 03Fill in the vendor and ship-to addresses, then the items, quantities and unit prices.
- 04Sign it and send the PNG or a printed copy to your vendor.
What goes on a purchase order
A PO number your vendor quotes on every invoice, the order and delivery dates, the vendor's and your shipping address, each item with its quantity and unit price, shipping, the total, payment terms such as Net 30, and the name of whoever approved it.
Purchase order or invoice?
The buyer writes the purchase order to place an order; the seller sends the invoice to ask for payment. Matching the two (and the packing slip in the box) is how a business checks it got what it ordered at the price it agreed.
More business forms
The same editor makes quotes, estimates, work orders, packing slips, price lists, proforma invoices and menus. Each starts from its own template and keeps the math.
FAQ
Questions
Is this purchase order template free?
Yes. Fill it in, download a PNG at print quality or print it, with no sign-up and no watermark.
Do the totals add up by themselves?
Yes. Quantities multiply out, then subtotal, tax, shipping or fees and the total are worked out for you. Any row can also take a fixed amount.
How should I number purchase orders?
Any scheme that never repeats: a year and a counter (PO-2026-0412) is common. Keep a list of the numbers you've used so invoices can be matched to them.
Can I add my logo?
Yes. Add a logo block and upload your own image, then resize it and set its alignment.
Forms are for your own business's paperwork, teaching, design and props. Don't use one to pass as another company or to bill for goods or work that never happened. Mockling is not affiliated with any business.